Relocating your business or organization can be a stressful yet exciting time. It’s out with the old, humdrum office space, and in with the new, clean place to work. You can see so much room for opportunities in your new location, and the tendency is to move in as quickly as possible and start working on these goals.
However, when it comes time to move in, we encourage you to pump the brakes a little bit when it comes to moving all your belongings in and setting up shop. One of the most neglected steps when it comes to a corporate move is the walkthrough, or more specifically, the amount of walkthroughs conducted in total. Of course, you or your architect did a walkthrough when your general contractor completed the space, but that is far from the last item on the pre-move agenda. When moving into a new office, there are a whole slew of vendors.
To add on, you need to survey the space together before and after the completion of each task. This helps identify any damage the vendor caused, and it protects the vendor from blame if damage shows up later in the moving process. Walkthroughs are not the most exciting aspect of your relocation, but they will protect your space and the money you have spent creating it.
When moving into an office building, it is important to conduct a walkthrough in common areas. This may not seem very intuitive: the elevator bank is not yours, so why would you survey it? However, it is usually in a leasing contract of this type that you are responsible for any damage to common areas created on your behalf. This means that if someone slides one of your heavy desks across an elevator carpet and rips it, it is up to your company to pay for repairs.
You need to be aware of the current condition of your space before you start physically moving. This is because once the crew comes with your goods, it is hard to identify which vendor left the damage. When coordinating schedules and relocation plans without the help of a move consultant, problems are likely to arise. Feuds between vendors and occupants over who damaged what are unnecessary distractions. Accomplishing your walkthroughs with each vendor before and after each project can save you a vast amount of frustration and mitigates the risk of paying extra to fix damage you did not create.